DropBox – Easy file accessing and sharing

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OverviewInstructionsResourcesActivity Management

Dropbox is a free file hosting service that helps you keep your files safe, synced and accessible from anywhere. According to Dropbox, “ Dropbox is a home for all your photos, docs, videos and files.  Anything you add to Dropbox will automatically show up on all your computers, phones and even the Dropbox website – so you can access your stuff from anywhere.” After you have placed files in Dropbox, you can easily share your files with other people, and the files will be backed up and kept safe.  The following image best illustrate how you can access files in Dropbox:
image

 

Units

Collaborative Tools, Online and Social Media Resources

Duration

2

Standards

Communication, Communities

LEVEL

Advanced, Intermediate, Novice

WEBSITE

Visit DropBox Website

OS

PC or Mac

PREREQUISITES

None

OBJECTIVES

At the completion of this lesson, you will be able to:

  • Sign up and sign in to your account in Dropbox
  • Install the desktop application of Dropbox
  • Install the Dropbox App on your mobile devices
  • Save and retrieve files to and from Dropbox directly from your computer, from website, or from your mobile devices
  • Share your files with others

MATERIALS NEEDED

None

Step-By-Step Instructions

What is Dropbox?

Dropbox is a free file hosting service that helps you keep your files safe, synced and accessible from anywhere. According to Dropbox, “ Dropbox is a home for all your photos, docs, videos and files.  Anything you add to Dropbox will automatically show up on all your computers, phones and even the Dropbox website – so you can access your stuff from anywhere.” After you have placed files in Dropbox, you can easily share your files with other people, and the files will be backed up and kept safe.  The following image best illustrate how you can access files in Dropbox:
image

How to use Dropbox?

  • Go to www.dropbox.com

  • Sign up for a Dropbox account

  • You will be prompted to download Dropbox’s desktop application.  Click Ok to save it and then run the installation.  This will install Dropbox desktop application on your computer.

    Access your Dropbox from your computer

    From now on, you can access or save files to the Dropbox folder in your computer just like what you do with other folders on your computer.  For example, if you are working on a Word file, and when you click “Save as” you will see a list of folders on the left hand side, select “Dropbox” from the list and press “Save”.

  • In your Dropbox folder, you can create folders and sub-folders to organize your files too.

    Access your Dropbox from your mobile devices

  • Go to App store to download Dropbox app

  • install it on your ipad, iphone, etc.

  • Tap on the Dropbox icon to access your files.

  • Compare the folder here with the one in your desktop computer, they should be identical.

Access your Dropbox from Dropbox website

  • Go to www.dropbox.com to sign in

  • The first time you sign in, you might get to see the screen below.  Select the ones you want to view

  • Click on the Dropbox icon on the upper left corner to access your files.  Once again, the folders here are the same as the ones in your mobile devices, and in your local computer where you have the Dropbox installed because all the folders and files inside the folders have been synced.

Share a folder or a file with other people

Share a folder with others in Dropbox desktop application

  • Open your Dropbox folder

  • Right-click next to the folder

  • Click on Share with – Specific people

  • Enter the email addresses of the people you want to invite

  • Add a personal message if you like and click on Share folder

Share a file with others in Dropbox desktop application

  • Open your Dropbox folder

  • Locate the file you want to share

  • Right-click next to the file

  • Move your mouse over  on Share with

  • Click on Specific people

  • Enter the email addresses of the people you want to invite

  • Add a personal message if you like and click on Share folder

Share a folder from the Dropbox website

  • Find the folder you want to share

  • Right-click on the empty space to the right of the folder’s name

  • Click Invite to folder

  • Type in the email address of the person you want to invite

  • Add a personal message if you like and click on the Share folder button

Share a file from the Dropbox website

  • Locate the file you want to share

  • Right-click on the empty space to the right of the folder’s name

  • Click on Share link

  • Type in the email address of the person you want to invite

  • Add a personal message if you like

  • Click either Send or Get link button to share this file

How can you use Dropbox in the classroom?

Suggestions for Language Class Use:

You can use Dropbox to share files with your students.  For example, you have an assignment in your target language in Word and you want to give this file to your students.  Instead of printing out a copy to give them, you can create a class folded; share the folder with everyone in your class.  You then place the Word file in the shared folder.  Ask your students to go to the folder to retrieve the file, work on it.  When they are done, ask them to name the file with their last name and the assignment name, save it in the shared folder for you to grad it.   You can also ask your students to collaboratively work on one file and share the final product with others by giving the others the link of the file.

Additional Resources and Works Cited

None

Activity Management

  • Discuss the benefits of using Dropbox
  • Highlight the features available in Dropbox and compare to other tools
  • Demonstrate how to use Dropbox
  • Allow participants to spend time using Dropbox
  • Have members of the class share folders or files with each other
  • Discuss the ways in which this application could be used to support learning objectives in the classroom.

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